Communication with the Board
Contact the Board
You can contact any of our Directors, by submitting your request via our online submission form below.
Employees and others who wish to contact the Board or any member of the Audit Committee to report any complaint or concern with respect to fraud, financial matters and restitution, non compliance with laws and any other matters, may do so anonymously via the online submission form found below.
Procedures for Handling Shareholder and Other Communications to the Board
- Any communications directed to the Board of Directors from employees or others that allege or report fiscal improprieties or complaints about internal accounting controls or other accounting or auditing matters are immediately forwarded to the Chief Internal Auditor, General Manager Compliance, and the General Manager – Corporate Governance. If these officers believe that the communications are significant or possibly material to the Company, then the communication is reported to the Chairman of the Audit Committee, and after consultation with the Chairman of the Audit Committee, may be sent to the other members of the Audit Committee.
- All other communications directed to the Board of Directors are initially reviewed by the Board Secretary. Communications that raise legal, ethical or compliance concerns about Company policies or practices are immediately forwarded to the Chief Internal Auditor, General Manager Compliance, and the General Manager – Corporate Governance. The Chairman of the Board of Directors is advised promptly of any such communication that alleges misconduct on the part of Company management or raises legal, ethical or compliance concerns about Company policies or practices and is substantiated by the Chief Internal Auditor, General Manager Compliance, and the General Manager – Corporate Governance. In addition, the Chief Internal Auditor, General Manager Compliance, and the General Manager – Corporate Governance each has the authority to communicate directly to the Audit Committee, promptly, about any actual or alleged violations of Company policies or practices, including any matters involving criminal or potential criminal conduct.
- On a periodic basis, the Board Secretary receives updates on other communications from shareholders that raise issues related to the affairs of the Company but do not fall into the two prior paragraphs. The Board Secretary will maintain a log of all such communication, which will be available for review upon request of any member of the Board.
- Typically, we do not forward to our Board of Directors communications from our stakeholders or other communications which are of a personal nature or not related to the duties and responsibilities of the Board, including: Junk mail & mass mailings; product complaints; product inquiries; new product suggestions; resumes and other forms of job inquiries; opinion surveys and polls; business solicitations or advertisements.